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BS Agency

BS Agency is designed for companies who act as agents between suppliers and their customers. We distinguish between agency business and trading business. In agency business the company is not a trader, does not mark up the invoices and is not liable for the invoices until the customer has paid him. At that point he has the members money as an asset with a liability to the supplier. The agent obtains his income from fees which he levies on his customers.

This system accepts invoices from suppliers addressed to members. These are stored in a front end until the member pays for them. At that time the payment and the paid invoices are posted to the member's sales ledger account and the same invoices are posted to the suppliers' purchase ledger accounts. The suppliers are then paid via normal Opera procedures.

Each invoice is assumed to have only one line and therefore one sales code and one supply code. The sales code and supply code are the same and must be set up in Opera. The default supply code may be created on each supplier to minimise keyboard effort. The supplier's settlement discount and due date terms should be set up in Opera.

BS Agency assumes that members will pay on time and that the agency will always deduct the settlement discount. (to this end it overrides the settlement days to 999 in all cases). The member is expected to pay his invoices in full and the agency refunds the settlement discount which it obtains in arrears or as a setoff against its fees.

create suppliers with default supply codes
create members in sales ledger
you might create duplicate accounts for the members and use them for trading transactions such as fees, refunds of discounts obtained, goods sold to members etc.
create accounts for suppliers of goods and services to the agency.
you might have separate companies for agency business and trading business

To post invoices in BS Agency -

Input · enter the processing date; default today unless it's just after month end. The system will calculate default settlement dates of end of next month ·
enter a supplier account (usual Opera facilities) ·
enter a member account
enter the invoice date. The member and suppliers settlement dates will be recalculated from this and the suppliers terms
enter the supplier's invoice number
enter the goods value
enter the vat value (can be zero)
enter the invoice total
the following should normally then be defaults and can be accepted with one key stroke
enter Invoice or Credit
enter the vat code (1 or Z?)
enter the supply code (Opera style search will show only codes present as both sales and supply)
enter the settlement dates ·
enter the settlement discount percentage
There is a final menu allowing you to accept, revise or abandon this transaction. The system assumes that the next document is from the same supplier and it carries forward most fields to minimise rekeying. The Esc key may be used at any time to return to the preceding menu.

To post receipts In BS Agency -

enter the posting date
enter the cheque number
enter the amount enter the type (Cheque etc)·
select the lines to be included and pay/part pay etc
Accept
When you accept the payment, all the paid invoices and any part paid amounts are posted to the purchase ledger as invoices due to the supplier; the (allocated) receipt and the (paid) invoices are posted to the sales ledger with all nominal postings prepared in the normal Opera way.

You will typically run purchase ledger payment processing weekly in standard Opera fashion. You should always be able to authorise all items to be paid; (especially if you have separate companies for agency business and trading business)

There are various specific reports such as a statement and remittance advice to suit the agency business, together with turnover reports of various types.

It is likely that BS Agency will require some customisation to suit your needs so pleasecontact us to discuss your exact needs

Because BS Agency is integrated into Opera, your local Pegasus reseller can provide support with backup from us.

If you would like us to send you more information on BS Agency please send us your details and we will contact you as quickly as possible e-mail now?

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